22 Feb Director Identification Number (DIN): A Comprehensive Guide
Directors play a pivotal role in the management and leadership of a company, holding significant responsibilities second only to the chairperson. Under the Companies Act of 2013, individuals aspiring to or currently serving as directors are required to obtain a Director Identification Number (DIN). In this comprehensive guide, we delve into everything you need to know about DIN.
Understanding Directors and Director Identification Number (DIN)
Directors are key decision-makers within a company, responsible for steering its course and ensuring its operational success. The appointment of directors is a critical process, typically conducted by the shareholders of the company.
As per the Companies Act of 2013, individuals seeking to become directors or currently serving as directors must obtain a unique 8-digit identifier known as the Director Identification Number (DIN). This number, assigned by the Central Government, holds lifelong validity once allotted. Additionally, a centralized database maintained by the government stores information regarding all directors along with their respective DINs. While an individual can possess only one DIN, they may hold directorial positions in multiple companies.
Documentation Requirements for DIN Application
When applying for a DIN, certain essential documents are required based on the specific form being filled:
For SPICe Form:
- Identity Proof
- Address Proof
For Form DIR-3:
- Photograph
- Identity proof
- Address proof
- Additional documents for verification purposes, such as those attested by a Chartered Accountant or Company Secretary
For Form DIR-6:
- Submission of verified documents in case of any changes to previously submitted information
Application Procedure for DIN Allotment
The process for obtaining a DIN is straightforward and involves the following steps:
- Visit the Ministry of Corporate Affairs (MCA) website.
- Navigate to the E-Filing section and download Form DIR-3.
- Fill out the form and attach necessary documents.
- Verify the form and documents using a Digital Signature Certificate (DSC).
- Obtain digital verification from the director or relevant authority within the company.
- Submit the form along with the requisite fees as per official instructions.
Allocation of Director Identification Number (DIN)
Upon submission of the application and payment of fees, the system generates an application number, initiating the processing phase by the Central Government. If approved, the DIN is communicated to the applicant within one month. In case of rejection, reasons are provided, and applicants are given a chance to rectify within 15 days.
Intimation of DIN to Company
Directors must inform all companies where they hold directorial positions about their DIN within one month of receiving it. Subsequently, the company is obligated to notify the Registrar of Companies (RoC) within 15 days of receiving the director’s DIN information.
Surrendering or Cancelling the DIN
DIN can be voluntarily surrendered by directors using Form DIR-5, accompanied by a declaration stating non-utilization of the DIN for any filings. The government may also cancel DIN for reasons such as duplication, fraudulent acquisition, or incapacitation of the individual. It’s noteworthy that once appointed as a director under the Companies Act of 2013, the DIN remains unchanged regardless of subsequent changes in directorial status.
In Conclusion
Directors play a crucial role in the functioning of a company, with the Companies Act of 2013 mandating the acquisition of a Director Identification Number (DIN). This identifier streamlines regulatory processes and ensures transparency in corporate governance. Understanding the nuances of DIN application, allocation, and compliance is essential for both aspiring and existing directors to navigate the corporate landscape effectively.
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